# Post-Interview Custodian Checklist — TEMPLATE

> Complete this checklist within 24 hours of each custodian interview. The legal-ops manager submits the completed checklist to inside counsel. Do not store this checklist alongside the custodian-facing questionnaire — this is a work-product document. Consult counsel on appropriate storage and handling.

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## Interview record

**Matter:** {matter name and number}

**Custodian:** {name and title}

**Interviewer:** {name}

**Interview date:** {YYYY-MM-DD}

**Interview format:** {in-person | video call | phone}

**Duration:** {HH:MM}

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## Hold confirmation

- [ ] Custodian confirmed receipt of hold notice
- [ ] Custodian understood the relevant date range
- [ ] Custodian confirmed they have NOT deleted relevant materials since receiving the hold notice
- [ ] Custodian confirmed they will NOT delete relevant materials going forward
- [ ] If no hold notice received yet: Oral hold instruction given; written follow-up required within 24 hours

**Notes:**

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## Data sources confirmed

> List every platform, account, and device the custodian confirmed as holding potentially relevant materials. This list becomes the collection scope for IT.

| Source | Platform/Tool | Account/Path | Status |
|---|---|---|---|
| Email | {e.g. Gmail corporate} | {email@company.com} | {to collect / already preserved / no relevant data} |
| Shared drive | {e.g. SharePoint Sales} | {URL or path} | {to collect / already preserved / no relevant data} |
| CRM | {e.g. Salesforce} | {custodian login} | {to collect — IT action required} |
| Messaging | {e.g. Slack} | {workspace + DMs} | {to collect} |
| Personal email | {e.g. Gmail personal} | {if disclosed} | {consent and collection method TBD with counsel} |
| Device | {MacBook serial XXXX} | {local files} | {IT forensic image requested} |

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## Spoliation flags

> Record any answer that indicates data may have been deleted or is at risk of deletion. Escalate to counsel immediately.

- [ ] No spoliation flags identified
- [ ] Flag: {describe — e.g. "Custodian stated they cleared Slack DM history monthly; last clear was [DATE] — which postdates hold notice"}

**Escalation action:** {note any immediate steps taken}

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## Informal channel flags

> Record any personal accounts or informal messaging apps the custodian disclosed. Each requires counsel's direction on collection approach.

- [ ] No informal channels disclosed
- [ ] Personal email: {account(s)}
- [ ] Personal messaging: {platform(s)}
- [ ] Encrypted/ephemeral apps: {platform(s)}

**Counsel notified:** {yes / no / pending}

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## Follow-up items

> List any questions that were unanswered, topics that need clarification, or additional custodians identified during the interview.

| Item | Owner | Due date |
|---|---|---|
| {e.g. Confirm pricing approval records location with IT} | {legal-ops} | {date} |
| {e.g. Custodian to provide serial numbers for personal devices} | {custodian} | {date} |
| {e.g. Additional custodian identified: [Name, Title] — add to hold list} | {inside counsel} | {date} |

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## Collection scope summary

> Summarize the collection instructions for IT based on this interview. This section is the IT hand-off.

**IT action items:**

1. {e.g. Preserve email archive for custodian@company.com — full account — relevant period: Jan 1, 2023 – June 30, 2025}
2. {e.g. Collect Salesforce records associated with custodian login — export deal history and communications for named counterparty}
3. {e.g. Image MacBook Pro serial XXXX before custodian hardware refresh scheduled for [DATE]}

**Collection deadline:** {YYYY-MM-DD}

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## Sign-off

**Checklist completed by:** ________________

**Date:** ________________

**Reviewed by counsel:** {yes / no / pending}