Billables AI

What it is

Billables AI is automated time capture for law firms. It connects to the tools where legal work already happens: Microsoft 365 and Outlook, Google Workspace, Teams, Zoom, Adobe, and the Chrome and Edge browsers. From that activity it drafts time entries with the client, the matter, and a written narrative. The attorney edits or deletes entries, approves them, and pushes them to the practice management system. A CSV export covers firms whose system is not on the list. The official partner integrations are Clio, MyCase, Filevine, Litify, Centerbase, SurePoint, and LeanLaw.

The design choice that sets it apart is how it captures. Billables AI reads activity through API connections to those services instead of running a screen recorder, and the company says it never takes screenshots of the attorney’s screen. Setup is mostly cloud connections with little local installation.

Arvind Sujeeth (CEO) co-founded the company in San Francisco in 2023. It raised a $3.9M seed in 2024 and announced a $10.2M Series A on June 9, 2026, led by Avenue Growth Partners with Wing VC, SignalFire, and Alumni Ventures participating. It reports hundreds of law firm customers, mostly midmarket. On May 19, 2026 Litify launched LitifyAI Time Capture, a native Litify feature built on Billables AI’s engine. The company now pitches beyond timekeeping: productivity analysis, revenue forecasting, and tracking which AI applications attorneys use, for governance.

Why legal ops teams look at it

• It publishes its prices. PointOne, Laurel, and Intapp all sell by quote. A firm administrator can price a 15-lawyer rollout from the website and start a trial without a procurement cycle.
• No screenshots means an easier conversation with attorneys. Screen-capture timekeepers trigger the “is the firm watching me” objection. API-based capture from email, calendar, documents, and meetings is easier to explain and easier to scope in a written policy.
• It is already inside the practice management system. For Litify firms it ships as a native feature. For Clio, it syncs clients, matters, and billing rates and sends entries back as drafts, so nobody re-keys time.
• Captured-time gains. Billables AI says customers capture about 10% more time, with one reporting 30%, and Litify cites “up to 30%”. These are vendor figures, not independent results.

Pricing reality

Three published tiers, per user per month, at the annual-billing rate (15% off monthly):

• Single — $47. One workflow integration (for example, email only) plus the practice management integration.
• Standard — $109. Every workflow integration: email, calendar, browser, meetings, documents. Adds analytics and onboarding.
• Premium — $169. Adds pre-bill review, compliance checks against billing rules, SSO, delegated access for assistants, and unlimited insights queries.

Month-to-month billing runs about $59, $129, and $199. There is no setup fee and no stated user or contract minimum. Volume discounts are by request.

The realistic price is Standard. Single captures one channel, so it misses most of the day for a litigator who lives in documents and calls. A 20-lawyer firm on Standard pays about $26,000 a year. Premium is worth the extra $60/user only if you have no pre-bill review today. Firms that already review pre-bills in their billing system should buy Standard.

The ROI test: at $341/hour (the rate in Billables AI’s own calculator), a lawyer needs to recover only 4 extra billed hours a year to cover a Standard seat.

Best for

Managing partners, firm administrators, and billing leads at firms of 5-150 lawyers on Clio, MyCase, Filevine, Litify, Centerbase, SurePoint, or LeanLaw who want automated capture without a sales-led enterprise contract. It also fits Litify firms, which get it inside a system they already run.

Alternatives and when to pick them

• PointOne — desktop capture plus pre-bill review and Outside Counsel Guidelines checks, 200+ firms, SOC 2 Type 2 and ISO 27001. Pick it when client guideline rejections are the main cost and you can accept a quoted price and a desktop install.
• Laurel — the best-funded AI-native rival ($100M Series C in June 2025). Pick it for large firms that want enterprise procurement; budget for a five-figure annual minimum.
• Intapp Time — the large-firm incumbent. Pick it when the firm already runs Intapp for intake and conflicts.
• Aderant iTimekeep — pick it when Aderant is the billing system and you want one vendor.
• Clio Duo — AI help inside Clio Manage. Pick it when attorneys already write same-day entries and need drafting help, not capture.

If none fit, use a policy instead of a tool: entries due the same day, a weekly unbilled-time report per timekeeper, and a partner spot-check of the largest pre-bills.

Watch-outs

• No published SOC 2 report. The security pages describe encryption, access logs, and data isolation, and point to a Trust Center, but name no certification. PointOne publishes SOC 2 Type 2 and ISO 27001. Guard: before connecting anyone’s mailbox, get the SOC 2 report (or a dated audit timeline) and the list of subprocessors, including which LLM providers process email content.
• AI narratives can be wrong. A 2026 ABA Law Practice article on AI time capture makes the same point: every generated entry needs attorney review. Guard: require approval before export (the default), and have a billing partner sample 20 entries per timekeeper in month one against the underlying email or document.
• API capture misses offline work. Phone calls outside the connected VoIP system, paper review, and court time leave no API trail. Guard: keep a manual timer for those, and measure the pilot on billed hours, not captured hours.
• No public API or MCP server. Entries flow to listed systems or CSV. Guard: confirm bulk export of entries and raw activity at exit, in writing. Background: MCP server explained.

For the pricing side of this problem, see billable hour vs AFA.