Recruit CRM

What it is

Recruit CRM is an ATS and recruiting CRM sold per seat to recruitment agencies, staffing firms, and executive-search boutiques. It keeps the whole agency loop in one set of records: the client, the job order, the candidate, the submission, and the placement. The company trades as Workforce Cloud Tech, Inc. from Norwood, New Jersey, has no outside funding on record (Tracxn), and says 2,500+ firms in 100+ countries use it. The AI layer is a set of named agents rather than a chat box: a Candidate Submission Agent, a Candidate Pitching Agent, a Resume/CV Formatting Agent, a Custom Field Parsing Agent, and an email-reply agent, alongside AI sourcing and candidate matching. It holds 4.9/5 across 476 Capterra reviews, with support response time a recurring theme.

On 2 July 2026 it added Timesheets and Invoicing, and now pitches itself as the only AI-first platform for contract-staffing agencies with ATS, CRM, timesheets, invoicing, and agents in one system. That is the change this page turns on. Until July, a small agency placing contractors needed a separate pay-and-bill tool next to any of the AI-native agency ATSs.

Why it shows up in Recruiting stacks

• Contract and permanent desks on one system. Contractors and supervisors submit and approve hours on web and mobile. Approved timesheets generate client invoices automatically, with overtime rules, reimbursement requests, and overdue reminders. Recruiterflow and Loxo have no back office at all, and Bullhorn licenses its Middle Office separately. It is not payroll: the vendor’s own page says tax withholding and direct deposit stay with your payroll provider, with timesheet export to QuickBooks, Xero, xlsx, or CSV.
• Agents aimed at the submission step. The Candidate Submission Agent turns a candidate’s record into a client-ready shortlist entry with added notes, and the Formatting Agent reskins a CV to your template. In agency economics, submissions per recruiter per week is the number that moves revenue, so that is the right bottleneck to automate.
• A read-and-write MCP server from the mid tier. Recruit CRM MCP connects Claude, ChatGPT, and other MCP clients over OAuth, and each user’s access matches their role in the CRM. Reads cover candidates, jobs, pipelines, tasks, notes, call logs, companies, contacts, and hotlists. Writes run only when you ask for them, and delete is not supported. It sits on Business and Enterprise. Loxo puts its MCP on the $149 Core seat; Recruiterflow ships none.
• Job distribution inside the ATS. The multiposting add-on publishes to 5,000+ channels by the pricing page’s count (the feature page says 3,000+ boards), including Indeed, LinkedIn, SEEK, Reed, and Totaljobs, through your own board accounts.

Pricing reality

Checked on recruitcrm.io/pricing on 10 September 2026, and the page is priced by region. Loaded from an EU connection, it showed seats at €49 (Pro), €69 (Business), and €109 (Enterprise) per user per month on annual billing, and €55/€85/€135 on monthly billing. The US-dollar ladder, listed by Capterra today and by the recruiting-cost tracker ATLAS on 18 August 2026, is:

• Pro — $95/user/month annual ($109 monthly). ATS and CRM, Chrome sourcing extension, AI resume parser, GPT integration, calling and recording, reporting, unlimited jobs, AI sourcing. No open API, no MCP, no email sequencing.
• Business — $135 ($159 monthly). Adds sequencing, bulk texting, resume formatting, custom roles, multiple pipelines, audit logs, SSO, the open API, and MCP.
• Enterprise — $215 ($259 monthly). Bundles every add-on below with per-user allowances: 1,000 workflow tasks, 10 multiposted jobs, and 500 enrichment credits per user per month, plus LinkedIn messaging, Advanced Analytics, and unlimited Recruit Craft jobs.

The add-ons are priced in US dollars on annual billing: Workflow Automation $41/month for 1,000 tasks, Job Multiposting $20/month for 7 jobs, Data Enrichment $250/year for 3,000 credits, LinkedIn messaging $12/user/month, Advanced Analytics $25/user/month, and the Recruit Craft career-site builder $41/month for 5 jobs. The two per-user add-ons bill across your entire user count, not only the seats that use them.

That makes the tier decision arithmetic. Business plus analytics plus LinkedIn messaging is $172 per user; Enterprise is $215. The $43 gap buys the workflow tasks, multiposting, and 6,000 enrichment credits per user per year — 60,000 for a 10-seat team, against 3,000 in the $250 pack. If your desk enriches contacts every day, Enterprise is the cheaper plan. If it does not, stop at Business. ATLAS models a 25-seat agency on Business with common add-ons at $56,084 in year one, about $187 per user per month against the $135 headline.

Ten Business seats at list come to $16,200 a year. Bill & Pay is not on the pricing page and has no published price, so that figure excludes it. The vendor quotes migrations at 10-12 business days and says most agencies go live in 1-2 weeks.

Best for

Owners and ops leads at recruitment agencies with roughly 3-30 recruiters that run a contract desk next to permanent placements and want both on one AI-native system instead of an ATS plus a separate timesheet tool. Concretely: a 10-recruiter firm with a few dozen weekly contractors that is tired of re-keying approved hours into invoices.

Not for you if you hire for your own company — Greenhouse or Ashby handle in-house structured hiring better. Also not for you if you run high-volume temp staffing with VMS connectivity, statutory payroll, and hundreds of timesheets a week; that is still Bullhorn territory.

Alternatives — and when to pick them instead

• Bullhorn — the installed-base leader in staffing. Pick it above roughly 200 seats, or when you need VMS integration, the 350+ partner marketplace, and a full middle office. Its $99 Starter seat has no AI, and every AI tier is quote-only.
• Loxo — the best-funded independent challenger, after a $115M growth round in February 2025. Pick it when finding new candidates is the bottleneck: its $199 Professional seat bundles an 850M-profile sourcing graph and 2,500 monthly credits. It is annual-only and has no timesheets or invoicing.
• Recruiterflow — $149 per user per month for the platform, with its AIRA agents quote-only. Pick it for outbound-heavy search firms where client business development matters more than contractor billing.
• Manatal — pick it on price: $15-55 per seat, with its MCP server and API on the $55 Enterprise Plus tier. It suits a cost-sensitive agency that places permanent hires only.
• Juicebox — the fastest-growing entrant in agency sourcing, and not an ATS. Add it as a sourcing layer next to any of these when external search is what is short.

The rule: if a contract desk is part of the business and you have fewer than about 30 recruiters, start with Recruit CRM. If you place permanent hires only, compare Loxo and Recruiterflow first.

Watch-outs

• The price depends on where you ask from. On 10 September 2026 an EU visitor saw euro seat prices well below the dollar figures — €49 against $95 for Pro — while the add-ons stayed in dollars. Guard: get the quote in your billing currency, with seat prices, add-on prices, and the renewal rate written into the order form.
• Pro is not the working floor. The open API, MCP, email sequencing, and SSO all start at Business. Guard: if any part of your plan involves Claude, a data warehouse, or automated outreach, treat Business as the entry tier and compare it against Loxo Core, not against Pro.
• Bill & Pay is new and unpriced. It shipped in July 2026, has no public price, and stops short of payroll. Guard: get it quoted before you sign, then run one full pay period in parallel with your current timesheet process and reconcile the invoices line by line before you switch the old system off.
• Meters sit under the flat seat. Multiposting runs on job credits (7 a month in the entry pack), enrichment on credit packs, and paid slots on boards like LinkedIn or SEEK stay on your own board contracts. Guard: count your monthly job campaigns and enrichment lookups for one quarter before you choose between Business-plus-add-ons and Enterprise.